In Microsoft Outlook, you can create a new signature and add one to an e-mail. The signature helps recipients know who you are and, if desired, can provide your contact details to the recipients.

To create and add a signature to an e-mail in Microsoft Outlook, select a link below, and follow the instructions.

Create a new signature

  • In Microsoft Outlook, open a new, blank e-mail message.

  • In the Ribbon, click the Insert tab.

  • In the Include section, click the Signature option and select Signatures.

  • Create a new signature

  • Add a signature to an e-mail

  • In the Signatures and Stationery window, click the New button, enter a name for the new signature, and click OK.

  • Make sure the new signature is selected in the Select signature to edit section.

  • In the Edit signature section, enter and format the text for your new signature. When done, click OK to save the new signature.

Add a signature to an e-mail

  • In Microsoft Outlook, open a new or existing e-mail message.
  • In the Ribbon, click the Insert tab.
  • In the Include section, click the Signature option and select a signature to add to the e-mail message.

The signature is added to the e-mail message where the text cursor is currently located.

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